Privacy Policy

How Piteå Science Park Handles Personal Data

Piteå Science Park, which operates Go Business, is dedicated to promoting development in Piteå’s key sectors: cultural and creative industries, cleantech, and high-tech materials. Through our three core activities—the innovation arena, incubator, and concert hall—we bring together different perspectives and expertise to generate new ideas that strengthen and enhance both Piteå and northern Sweden.

To fulfill our mission, we often need to collect and process personal data. It is important to us that you feel confident in how we handle your personal information. In this Privacy Policy, we outline how and why we collect and process personal data.

Our approach to data handling:

• We always strive to store as little personal data as possible.
• We only collect the data necessary to perform a task.
• We retain data for the shortest time possible, depending on the necessity of the service or purpose for which it was collected.
• Piteå Science Park is the data controller responsible for processing personal data within our operations.
• Piteå Science Park may only process personal data on one of the legal grounds specified in data protection regulations. For each instance of personal data processing, we are required to inform you about the applicable legal basis.

The following legal bases are the most commonly applicable when Piteå Science Park processes personal data:

• The processing of personal data may be based on your consent, for example, when you submit an application, register for an event, or subscribe to our newsletter.
• It may also be necessary to fulfill an agreement with you, such as when you participate in one or more of our programs, projects, or clusters.

How we handle your personal data

Data handling for workshop, event, program, project, and cluster registrations

When you submit an application or registration for a workshop, event, program, project, or cluster, you consent to the processing of your personal data.

The data is retained only for as long as necessary to carry out the workshop or event, or to provide you with relevant information while you participate in our projects, clusters, or programs.

In some cases, personal data must be stored for a longer period due to requirements from funding partners. For example, in EU-funded projects, there is a mandatory archiving period of up to 10 years.

Subject to the principle of public access

Piteå Science Park is a municipal company, which means that any information submitted to us becomes a public record and may be disclosed in accordance with the principle of public access to official documents.

Data handling for newsletters

When you subscribe to our newsletter, you consent to the processing of your personal data. Your information is stored only as long as you agree to receive newsletters. You can unsubscribe at any time, after which your personal data will be deleted.

Data handling for job applicants

If you apply for a job at Piteå Science Park, we process your personal data to carry out the recruitment process. Only those directly involved in the recruitment have access to your information. Your data is retained for a short period after the recruitment process is completed. For those who are hired, personal data will be processed in accordance with the guidelines outlined in the section on employee and contractor data.

Data handling for employees and contractors

Piteå Science Park retains personal data only for as long as necessary to fulfill the purpose for which it was collected. Personal data related to employees is registered in payroll and HR systems and is stored for the duration of the employment. Certain personal data may be retained after employment ends, particularly when archiving is required as part of specific projects or legal obligations.

Data handling for third-party service providers

At times, Piteå Science Park may need to share personal data with external service providers to facilitate the services we have contracted them to perform. If a third-party provider processes personal data on behalf of Piteå Science Park, we always establish a Data Processing Agreement with the provider. This agreement specifies how the data may be handled and ensures that the provider complies with applicable data protection laws.

Links to third-party websites

Piteå Science Park’s websites may contain links to third-party websites, which have their own privacy policies and data handling practices. We do not take responsibility for the content or data processing on these external sites. However, we are committed to protecting the integrity of our own website, and we welcome feedback if any linked website does not comply with data protection regulations (GDPR).

Your rights and access to personal data

You have the right to request a free copy of the personal data we hold about you, including information on how we collected your data, why we process it, and whether it has been shared with third parties. If the request is unfounded or excessive (e.g., repeated requests), we may charge a fee.

If we hold incorrect, incomplete, or misleading information about you, you have the right to request that we correct or update it.

You also have the right to request that your personal data be deleted. However, deletion may not be possible if the data is required for us to fulfill our obligations or is subject to mandatory archiving regulations.

Do you have questions?

If you have specific questions about how personal data is handled within any of our operational areas, please contact the respective department manager.

Contact information for Piteå Science Park’s Department Managers

Innovationsarenan, Johanna Blylod:
johanna.blylod@piteasciencepark.se
Go Business, Andreas Eklund:
andreas.eklund@piteasciencepark.se
Studio Acusticum: Roger Norén:
roger@studioacusticum.com

Doy you have questions about how Piteå Science Park handles personal data?

If you have any questions regarding how Piteå Science Park processes personal data, you can always contact our Communications Strategist.

Contact information for Piteå Science Park’s Communications Strategist:

Communication strategist, Amanda Karlsson: amanda.karlsson@piteasciencepark.se

Filing a complaint

If you believe that we have not handled your personal data correctly, you have the right to file a complaint with the Swedish Authority for Privacy Protection (IMY), which oversees compliance with data protection regulations.

Contact Information for the Swedish Authority for Privacy Protection (IMY):
Phone number to Integritetsmyndigheten (IMY): 08-657 61 00

E-mail: imy@imy.se

Mailing address: Integritetsskyddsmyndigheten (IMY), Box 8114, 104 20 Stockholm